Live Broadcasting within the Closed Network
1. Exclusivity and Scope of Broadcasting:
Live broadcasting is considered a temporary exclusive service available only during the exhibition days. Broadcasting is conducted a “closed technical network” linking the exhibition floor with exhibitors’ digital profiles only, and is not accessible to the general public the open internet.
2. Documentation of Exhibitor Consent and Responsibility:
The exhibitor’s signature on the participation agreement constitutes explicit consent to broadcasting within the scope (the exhibition floor and the platform).
The exhibitor bears full legal responsibility for any content (visual or textual) broadcast through their operational unit, including intellectual property rights and compliance with general commercial ethics.
3. Prohibition of External Distribution:
It is strictly prohibited to record or republish broadcast content outside the exhibition’s closed network without prior written authorization from the administration. Any violation of this clause shall be subject to legal prosecution.
Article: Personal and Commercial Data Continuity Policy
1. Scope and Continuity of Data:
The exhibitor explicitly agrees that their direct contact details (name, phone, email, address) remain published and stored in their “virtual office” even after the exhibition ends. The purpose is to enable future business communication and to build a reference archive for importers.
2. Exhibitor Rights (GDPR Compliance):
- Right to Modification and Deletion: The exhibitor may request modification of their data or full deletion of their digital profile at any time. The exhibition management shall execute such requests within five (5) working days.
- Documented Consent: Registration on the platform constitutes “explicit and informed consent” in accordance with international data protection standards, thereby legitimizing the continued presence of data on the platform.
3. Distinction Between Access and Use:
The exhibition management confirms that making exhibitor data available for “viewing” by visitors does not grant any third party the right to copy, store, or reuse such data for marketing purposes outside the exhibition context. Any use beyond direct business communication with the exhibitor is considered a violation of privacy protection laws.
4. Information Security:
Data is stored within a secure technical environment. No third party may access the original database without written consent from the exhibitor and prior notification to the administration.
Article: Protection of Data Against Misuse and Unauthorized Exploitation
1. Prohibition of Automated and Manual Collection (Data Scraping):
It is strictly prohibited to collect, copy, or extract exhibitors’ personal data (phone numbers, emails, addresses) published in the virtual office for the purpose of storing it in external databases, files (e.g., Excel), or using it in marketing campaigns outside the exhibition context.
2. Legal Classification of Violation:
Any attempt to reuse exhibitor data for purposes other than direct and business communication within the exhibition framework shall be classified as “Unauthorized Reuse of Personal Data,” constituting a clear violation of international laws (such as GDPR) and exposing the offender to criminal and civil liability.
3. Transfer of Legal Liability:
Under this agreement, the exhibition management is fully released from any liability arising from misuse of exhibitor data by third parties. Full legal responsibility (civil and criminal) rests with the “misusing party,” who acknowledges liability for financial compensation and legal penalties imposed by competent authorities or claimed by the affected exhibitor.
4. Penalties and Compensation:
Any party violating this clause agrees to:
- Pay financial compensation covering material and moral damages to the affected exhibitor and the exhibition management.
- Bear all criminal consequences arising from violations of personal data privacy under local and international laws.
5. Role of the Administration in Protection:
The exhibition management undertakes to implement all technical and logistical measures to protect data. However, it does not guarantee prevention of unlawful individual behavior by visitors and commits to cooperating with legal authorities by providing data of any user proven to be involved in misuse.
Legal and Operational Definition of the Virtual Office
The exhibitor and visitor acknowledge that the virtual office is a technical enablement tool to the exhibition and does not, under any circumstances, constitute an e-commerce platform or an open digital marketplace. Its functions are summarized as follows:
1. Official Commercial Profile:
The office functions as a verified profile of the exhibiting company, displaying (name, country, business overview, product sample images) along with direct contact details (phone, email, WhatsApp, website). It serves as a digital “company profile” enabling direct access to the business owner.
2. Temporary Live Broadcasting Tool:
- Time Exclusivity: Broadcasting is available only during the exhibition days (3 days).
- Function: Connecting visitors present at the exhibition with exhibitors located the country for product explanation and initial negotiation.
- Limitations: No permanent broadcasting, no continuous digital content, and no access to the open external audience beyond exhibition visitors.
3. Conditional Link to Physical Space:
The virtual office is a smart extension of the Smart Operational Capacity Unit.
After the exhibition: the page becomes a static reference only, with all broadcasting, selling, or active promotional features deactivated.
4. Disclaimer of Mediation and Financial Collection:
The exhibition management confirms that the platform does not participate in sales transactions, does not collect payments or commissions, and does not interfere in contracting or shipping. The platform is purely a “presentation and communication” tool, and all commercial and financial consequences occur through traditional direct means between the parties outside the platform.
Legal and Operational Nature of the Digital Commercial Profile
1. Definition and Identity of the Page:
The digital commercial profile (virtual office) is a temporary business introduction and communication tool designed specifically to enhance the exhibition experience within the integrated smart exhibition framework.
Disclaimer of Commercial Status: This page is not classified as an e-commerce platform or digital marketplace, and the platform does not act as a commercial intermediary.
2. Live Broadcasting System (Temporary):
Live broadcasting tools within the page operate only during the official hours of the three exhibition days.
It is prohibited to use broadcasting for permanent or continuous content outside the event timeframe, and no open access is provided to the general public beyond the exhibition scope.
3. Independence of Transactions and Deals:
- The platform is a networking tool, not a contracting tool.
- Financial Transactions Prohibited: It is strictly prohibited to conduct sales or collect payments the page.
- Direct : All deals and agreements are concluded outside the platform through traditional direct methods between exhibitor and buyer.
- Non-Interference: The exhibition management does not interfere in pricing, shipping, contracting, or commission collection.
4. Limits of Legal Liability:
The exhibition management disclaims all legal and financial responsibility for any transactions or disputes arising between exhibitors and clients. Its role is limited to logistical organization and providing physical space and supporting digital tools.
5. Role of Chambers of Commerce and Participating Entities:
The project is a neutral and independent entity. Any participating chamber of commerce or industry, acting as a “supporting or supervisory entity,” bears no financial or operational responsibility toward exhibitors and is not a party to any commercial transaction conducted during or after the exhibition.
Legal Summary:
This tool is purely a technical extension of the physical exhibition and is not subject to e-commerce regulations or independent digital payment systems.
Interactive Reports and Text Data Retention
1. Nature of Exclusive Reports (Text Only):
The platform issues periodic and exclusive performance reports for each exhibitor, derived solely from text interactions and translated chat logs conducted within the Smart Operational Capacity Unit.
The primary purpose is to evaluate exhibitor performance, analyze market behavior, and improve digital business communication.
2. Text Data Retention Policy (No Deletion):
- Explicit Consent: By registering, the visitor agrees to the recording and processing of their textual interaction data for report generation.
- Retention Continuity: The visitor explicitly acknowledges that such text data is not deleted after the exhibition and is securely stored for historical archiving and future business analysis.
3. Confidentiality and Limited Sharing Scope:
These text reports are jointly owned by the exhibitor and the exhibition management and are fully confidential.
Sharing Exception: The management may share these reports and statistical data exclusively with chambers of commerce and industry for market analysis and business support. No other third party is permitted access.
4. Information Security and Compliance:
The exhibition management commits to protecting all text records and reports using the highest encryption standards. Data processing is conducted transparently and in compliance with applicable laws, with clearly defined purposes disclosed to users upon registration.
5. Legal Responsibility:
It is strictly prohibited to use stored text data for external marketing purposes or to sell it. Any use beyond the specified business purpose constitutes a serious legal violation subject to enforcement by the exhibition management.
Request and Exchange of Technical Product Certificates
1. Policy of Non-Automatic Digital Display:
To protect trade and technical secrets, the platform does not display or store any product-related certificates (such as quality certifications, lab tests, or conformity certificates) within the exhibitor’s digital profile. These documents remain exclusively in the exhibitor’s possession.
2. Direct Exchange Mechanism (Outside the Platform):
All product certificates are exchanged directly and exclusively between the exhibitor and the interested importer after obtaining the exhibitor’s approval within the Smart Operational Capacity Unit. Exchange is conducted mutually agreed communication channels (e.g., email or WhatsApp) outside the platform’s technical scope.
3. Decision Independence and Ownership Rights:
The exhibitor retains full and sole authority to determine:
- Which product certificates to share.
- Which parties (importers) may access them.
- The timing and method of sharing in a manner that protects their commercial data.
4. Full Legal Disclaimer:
The platform’s role is limited to facilitating introductions and initial product presentation.
Since certificate exchange occurs outside the platform, the exhibition management bears no legal, commercial, or technical responsibility for the authenticity, accuracy, or disputes arising from such documents.
Any transactions or agreements based on these certificates are the sole responsibility of the exhibitor and importer.
Visual Content in the Smart Operational Capacity Unit
1. Exclusive Control of Display:
The exhibitor has the exclusive right to select and determine all images and visual materials displayed within their digital commercial profile. The exhibition management does not add or modify any product images without explicit request or approval.
2. Policy of Displayed Products:
Only products actually participating in the current exhibition cycle may be displayed. It is prohibited to display products not available or not included in the official exhibition list to ensure credibility and prevent commercial misrepresentation.
3. Purpose of Digital Display:
Images are used to introduce products to visitors and importers and to facilitate virtual inspection before or during the exhibition. The aim is to build an accurate visual database supporting purchasing decisions and direct engagement.
4. Legal Responsibility and Intellectual Property:
All displayed images are protected under intellectual property laws. The exhibitor confirms ownership of usage and publication rights.
The exhibitor bears full legal responsibility for the accuracy and authenticity of the images.
Any unauthorized use of third-party images constitutes a violation for which the exhibitor alone is responsible, and the administration reserves the right to remove any violating content immediately.
Data Accuracy in the Smart Operational Capacity Unit
1. Exhibitor Commitment to Accuracy and Ownership:
The exhibitor must provide accurate and truthful information across all sections of their unit, including general data, product images, certifications, and prices.
The exhibitor confirms ownership of all intellectual property rights for uploaded content and bears sole legal responsibility for any unlicensed use.
2. Public Availability of Contact Data (Virtual Office):
The exhibitor explicitly agrees to display their contact details within the virtual office for access by visitors and importers. Such data is considered public for business communication purposes, and the exhibition management bears no responsibility for any external communication conducted outside the platform.
3. Platform Role and Transparency:
The exhibition management provides a technical environment to showcase products and facilitate meetings. The presence of contact data and analytical reports enhances transparency and does not constitute any legal guarantee or endorsement of product quality or exhibitor credibility.
4. Monitoring and Reporting Mechanism:
Visitors and importers may submit reports regarding data accuracy or contact validity. The management reserves the right to review data, request corrections, or temporarily suspend any unit found to contain false or misleading information.
5. Legal Disclaimer:
Final responsibility for data accuracy and commercial dealings lies solely with the exhibitor. The administration bears no liability for misleading information, harassment, or commercial losses resulting from decisions based on published content.
AI-Powered Real-Time Translation Service
1. Operational and Time Limitations:
The AI-powered real-time text translation service is available exclusively during official exhibition hours over the three days.
The service is automatically deactivated after this period, and no access is available outside this timeframe.
2. Data Processing and Interactive Reports (Text Only):
- Scope: Only translated texts and written interaction logs are stored within the system. No audio or video recordings are captured.
- Legal Purpose: Storage is limited to statistical analysis and generating interactive reports for exhibitors to evaluate performance and improve communication.
- Confidentiality: Reports are sent only to the relevant exhibitor and may be shared exclusively with chambers of commerce and industry as activity evidence.
3. Data Protection and Digital Privacy:
- Explicit Consent: Use of translated chat constitutes explicit consent to text processing in compliance with data protection standards (such as GDPR).
- Automated Privacy: The service is AI-driven, with no human monitoring of live conversations, ensuring maximum privacy.
4. Disclaimer of Technical Accuracy:
The exhibition management adheres to the highest technical security standards. However, since the service relies entirely on artificial intelligence, 100% translation accuracy is not guaranteed. The administration bears no legal responsibility for misunderstandings or business decisions resulting from translation errors.